Assists the Branch Manager and is responsible for all branch administrative duties. Must provide timely and accurate reporting, data entry, and billing to ensure branch progress to goals is tracked accurately.
The Branch Administrator reports to the Branch Manager.
Skill set and educational requirements:
A. Five years of experience in landscape or similar field preferred.
B. Have a bachelor’s degree (preferably in Business) or an Associate’s Degree in Business with minimum of 1 year experience.
C. Have a clean criminal record.
D. Possesses excellent computer skills.
E. Proficient in or able to learn customer relationship management (CRM) software.
F. Able to read and assess statistical and operational report.
G. Have good interpersonal Skills.
H. Proficient in both oral and written communication.
I. Able to represent the company in a courteous and professional manner.
A. Accurate Time Entry into company software for payroll
B. Processing of new hire and termination documentation
C. Maintaining Schedule for personal and vacation time for branch employees
D. Accurately invoicing all reoccurring and one time services for branch
E. Generating reports to aid Branch Manager as needed
F. Aiding Branch manager in completing tasks to meet deadlines
G. Assists Branch Manager in tracking progress on branch budgets
H. Performs other incidental and related duties as required.
Salary, bonus, and/or commissions:
Commensurate with experience
Responsible for day-to-day accounts payable processing, including the entry and scanning of vendor invoices into ViewPoint financial software. Ensures accuracy of vendor invoices and timely payments according to company policies and procedures.
Positions reporting to this position
No Direct reports
Duties and Responsibilities
• Processes vendor invoices into ViewPoint daily
• Works closely with Purchasing Department to ensure all purchase orders are completed and accurate for invoice entry
• Completes monthly accounts payable statement reconciliation
• Manages all sub-contractor vendor set ups and ensures current certificate of insurance is on file and updated within ViewPoint prior to expiration period
• Scans accounts payable invoices into Approver Groups within ViewPoint and manages timely processing of such invoices
• Follows up and ensure all invoice issues are resolved accurately and timely
• Performs other incidental and related duties as required
• Provides customer service and support to internal customers and vendors with respect to various account payable and general inquiries
At least one year of college-level course work
Valid state driver’s license
Two to three years of equivalent work experience
Applicable Skills for Job
* Skill level: Entry-level (E), Intermediate (I), Advanced (A)
• Detail Oriented / Organized – A
• Accounts Payable Knowledge – A
• Results Oriented – A
• Microsoft Office – I
• Financial Acuity – I
• Data Entry – A
• Team Player – A
• Communication (External/Internal) – A
• Follow up & resolution of issues – A
• Coaching – E
• Team Building – E
• Leadership – E
Special Skills Required
Working knowledge of accounting financial principles specifically pertaining to accounts payable; proficient with spreadsheet and word processing applications; good interpersonal, team building, and organizational skills; strong oral and written communication skills; working knowledge of ViewPoint financial software (a plus, but not required); ten-key proficiency; ability to handle multiple tasks at once.
Normal office activity, no demanding physical activity. Must be able to operate a computer in the applicable environment, communicate efficiently and effectively on the telephone, via electronic mail or in person, and complete required paperwork
Standard indoor office environment
Position Interacts With
Company management and staff, clients, vendors and subcontractors
The IT analyst employs modeling, information engineering and cost-based accounting to develop a system that satisfies both management and end-users in the most cost-effective and efficient way possible. Upon approval, the IT analyst oversees its implementation to ensure the design is properly executed in a timely manner and stays within budget. The IT analyst also debugs the system and ensures that it is error-free.
An IT analyst must combine strong analytical skills and problem-solving abilities with project management skills. Excellent interpersonal skills are crucial to reconciling needs of management,
technical personnel and end-users. An IT Analyst must also be aware of the latest technology and how best to leverage its capabilities for an organization.
Specific Technical Skills
MS SQL Server, Crystal Reports, Complex SQL Stored Procedures, SQL Notifier, MS Access Designer, MS Office Developer Suite, MS Excel, MS Word, MS Office, SSRS, MS Azure, Microsoft Remote Desktop Connectivity, ThinPrint, MS DOS, Windows (3.1, 95, 98, NT, 2000, XP, Vista, 7, 8, 10), VB.NET, Visual Basic
Viewpoint Construction Software ERP, Microsoft Office 365 Pro Plus Suite with Visio, Project, PowerBI, and SharePoint, Cosential CRM, AnterraBI, Keystyle Employee Portal, Microsoft Azure Client Portal, Global Server Excel Add-on
Job Specification of IT Analyst
Laborer: 1 year
Duties and Responsibilities:
Irrigation Technician will assist with the day-to-day installation of irrigation and drainage systems in a more advanced capacity. Is able to identify pipe and fitting types and sizes accurately, able to properly solvent weld PVC pipe and fittings, able to independently execute advanced excavations with the proper tool, and able to identify and effectively use various different hand tools commonly encountered on the jobsite.
Core Competencies (not exhaustive):
Must be able to lift/carry materials up to 50lbs. Exposure to dust, pollen, chemicals, cold and heat in an external environment. Requires extended periods of walking, standing, kneeling, bending and lifting, up to 100% of a workday.
External environment with all weather and terrain exposure. Exposed to equipment that may cause cuts and significant bodily injury. Safety equipment includes hard hat, safety vest, gloves, work boots, company uniform, earplugs and safety glasses
Required license or certification:
The Landscape Construction Superintendent must be thoroughly familiar with and able to perform all aspects of landscape, hardscape, and irrigation construction to include: production, scheduling, customer service, training, etc. Directly oversees Crew Leaders and the installation of landscape, hardscape, and irrigation projects on a daily basis while interfacing with clients, subcontractors, and suppliers. Must keep the Branch Manager apprised of progress on all jobs while coordinating with the Project Manager.
Landscape Construction Branch Manager
Must possess the following skill set and educational background:
A. Minimum of three years of experience in landscape, hardscape, and irrigation construction.
B. Prefer at minimum a two year degree in a construction or landscape related field
C. Able to supervise a minimum of three crews/projects simultaneously.
D. Able to effectively train field crew members.
H. Possess excellent computer skills including but not limited to outlook
E. Proficient in both oral and written communications.
F. Bilingual in Spanish and English preferred.
G. Able to represent the company in a courteous and professional manner.
H. Able to read plans, specifications and understand general to advanced structural requirements of concrete & masonry installations.
I. Advanced knowledge of typical landscape construction tools. Transits, laser levels, Skid Loader, Mini Skid Loader, Mini & Full Size Excavator and so forth.
A. Continually informs and updates the Branch Manager and Project Managers as to job progress.
B. Continually coordinates with company Crew Leaders and Project Managers as to job progress.
C. Oversees the production of 3 or more jobs simultaneously.
D. Ensures that jobs are kept on schedule and on budget.
E. Ensures that all safety procedures are followed and reports any unsafe conditions to supervisors.
F. Looks for extras and converts them into change orders when appropriate.
G. Interfaces with subcontractors to ensure is performed timely and per plans and specifications. If plans and specifications are not available Super is responsible for making sure best practices are used based on SoBo Standard Operating Procedures.
H. Interfaces with suppliers to ensure timely and accurate delivery of job materials.
I. Ensures that company production standards are met or exceeded by utilizing equipment.
J. Ensures that vendor delivery tickets and all paperwork are processed and turned in daily.
K. Ensures that job cost reports are properly analyzed and disseminated to Crew Leaders.
L. Evaluates performance of Crew Leaders and crew members.
M. Able to read and install all plans.
N. Receives and reviews all job daily field reports for accuracy and thoroughness and forwards to Accounting Department.
The primary appraisal criteria is to simultaneously supervise up to three crews and to do so safely and profitably while keeping the Branch Manager apprised regarding the status of all on-going projects.
Directs production, quality control and service for assigned accounts. Expected to maintain one hundred percent renewal of all managed accounts and increase sales on existing accounts equal to 20% of contracted yearly service. Additional sales include but are not limited to landscape installation, seasonal color installation, irrigation repairs, chemical applications, aeration, rye grass installation and additional maintenance visits.
Duties and Responsibilities:
• Visits worksites and meets regularly with clients, keeping them updated and ensuring complete customer satisfaction and adherence to contract.
• Oversees and directs all quality concerns and address what needs improvement for accounts, coordinating with productions managers for execution.
• Responsible for communication and execution of client requests and horticulture needs for the property.
• Makes landscape appearance improvement recommendations and proposals for assigned accounts proactively and at client request.
• Reviews related account invoices (subcontractors, vendors, etc.) to ensure accuracy
• Responsible for account success for quality of service, client satisfaction and profitability goals.
• Performs other incidental and related duties as required.
Bachelor’s degree in Horticulture (preferred), Agronomy, or related fields of study, Agronomy or related fields with minimum of 2 years experience in landscape management operations
Valid state driver’s license.
Two years related account management experience with at least one year proven supervisory experience
Applicable Skills for Job:
• Tool Care
• Results Oriented
• Safety Minded
• Team Player
• Team Building
• Hand Tool Use
• Irrigation Practices
• Power Tool Use
• Fertilizer Practices
• Horticultural Practices
• Pesticide Practices
• Company Vehicle Use
• Maintenance Practices
Special Skills Required:
Thorough knowledge of irrigation, plants, insects and plant disease; familiarity with tools and equipment used; proficient with spreadsheet and word processing applications; ability to read and assess statistical and operational reports; good interpersonal, team building, organizational and management skills
Must be able to lift/carry materials up to 50lbs, move about the work site, turn on and operate a computer in the applicable environment, communicate efficiently and effectively on the telephone or in person, and complete required paperwork. Exposed to dust, pollen, chemicals, cold and heat in an external environment. Requires extended periods of walking, standing, kneeling, bending and lifting, up to 100% of a workday. Travel to the field required, more than 50% of time.
External environment with all weather and terrain exposure. Exposed to equipment that may cause cuts and significant bodily injury. Safety equipment includes gloves, work boots, company uniform, earplugs and safety glasses
Position Interacts With:
Company management, team members, clients, vendors, and subcontractors
This position promotes to Operations Manager or other applicable roles within Company